Synopsis
This guide shows you how to:
Pull the Payroll Change Notification Report (for recent new enrollments and deferral changes), and run a full deferral report when needed.
Submit payroll contributions in American Funds using the Manual payroll method.
Who this helps
The plan sponsor payroll contact responsible for updating payroll deductions and submitting 401(k) contributions in American Funds.
Part 1: Get employee deferral elections (so you can update payroll)
A) First stop: Payroll Change Notification Report (recent changes)
Log in to the American Funds plan sponsor site.
Click Reports & Analysis.
Find the Payroll Change Notification Report.
You will typically get an email alert when a new Payroll Change Notification report is available.
Download the report and use it to update your payroll deductions for the employees listed.
B) If you need a full deferral list: Run a Custom Participant Report
Go to Reports & Analysis → Advanced Reports.
Click Request a Custom Participant Report.
Open the Census section.
Under Show column, select the deferral fields you need, such as:
Pre-Tax Contribution %
Pre-Tax Contribution Dollar Amount
Roth Contribution % (if applicable)
Roth Contribution Dollar Amount (if applicable)
Click Run Report, then download/export.
Part 2: Submit payroll contributions in American Funds (Manual submission)
Before you start (what you should have ready)
Your contribution totals (employee + employer).
The contribution amounts per employee.
Your payroll participant list.
Note: Your plan’s bank account is already on file in American Funds, and ACH will already be selected during payroll submission.
Step-by-step: Manual payroll submission
Click Plan Administration to go to the Payroll area.
Click Add New Payroll → select Manual.
On Select Criteria:
Select the correct participant status(es) and contribution type(s).
If you are unsure which contribution type(s) to select, contact your TPA.
On Make Your Edits:
Choose the payroll date.
Enter contribution amounts for each participant.
Confirm totals and click Continue.
On Fund Your Payroll:
Confirm the funding amount that will be withdrawn (ACH).
Confirm totals match, then click Continue.
On Verify and Submit:
Optional: enter an email address for a confirmation email.
Click Submit.
Save or print the confirmation page for your records.
Timing reminder
If you submit payroll before 4:00 p.m. Eastern Time on a business day, contributions transfer at the close of the current business day.